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BeyondWords lets you add members to your organization so you can collaborate on projects. You can assign roles to control what each member can view and manage. The number of members you can add depends on your plan.

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Add a member to an organization

1

Start an invitation

Go to Organization → Members in your BeyondWords dashboard.Then, click the Invite button.
2

Start an invitation

Go to Organization → Members in your BeyondWords dashboard.Then, click the Invite button.
3

Add member details

Add the following details about your new member:
  • Email
  • First name
  • Last name (optional)
  • Role: Determines what they can view and manage within accessible projects—learn more below
  • Profile picture (optional)
  • Project access: Determines which project(s) they can access
4

Add member details

Add the following details about your new member:
  • Email
  • First name
  • Last name (optional)
  • Role: Determines what they can view and manage within accessible projects—learn more below
  • Profile picture (optional)
  • Project access: Determines which projects they can access
5

Add member details

Add the following details about your new member:
  • Email
  • First name
  • Last name (optional)
  • Role: Determines what they can view and manage within accessible projects—learn more below
  • Profile picture (optional)
  • Project access: Determines which projects they can access
6

Send the invite

Click Send invite.The invitee will receive an email with a link to create their profile.
7

Send the invite

Click Send invite.The invitee will receive an email with a link to create their profile.
If your organization uses SAML SSO to log into BeyondWords, ensure the user is also added to your identity provider and assigned to the BeyondWords SAML application. Otherwise, they won’t be able to log in.
To view existing members, go to Organization → Members in your BeyondWords dashboard.You can see their names, email addresses, roles, and joined dates at a glance.Use the search bar to find a specific member.
To edit a member:
  1. Go to Organization → Members in your BeyondWords dashboard
  2. Click ••• → Edit alongside the member you want to edit
  3. Make changes and click Save changes
To delete a member:
  1. Go to Organization → Members in your BeyondWords dashboard
  2. Click ••• → Delete alongside the member you want to delete
  3. Click Delete to confirm

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Add a member to a project

When a project is created, only the project creator and organization owner have access by default. To add more members to a project:
  1. Go to Settings → Members in the project dashboard
  2. Click + Member
  3. Click the names of any members you want to add
Alternatively, go to Organization → Members and manually edit the member’s project access.
To remove a member from a project:
  1. Go to Settings → Members in the project dashboard
  2. Click ••• alongside the member you want to remove
  3. Click Remove from project
Alternatively, go to Organization → Members and manually edit the member’s project access.

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Add a role

A member’s role determines what they can view and manage within accessible projects. You can create new roles to provide the exact permissions you need.
1

Start a new role

Go to Organization → Members in your BeyondWords dashboard.Open the Roles tab and click + Role.
2

Add role details

Give your role a name, then set its permissions for the following dashboard areas:Organization, members, roles, analytics, projects, content, pronunciations, scripts, video, background music, filters, integrations, player, playlists and podcast feeds, ads, and custom voices.For each area, choose one of the following:
  • No access: Can’t view
  • Read: Can view, but can’t make changes
  • Read and write: Can view and make changes
3

Save the role

Click Save changes.The role now appears in the table and can be assigned when inviting or updating members.
To view existing roles, go to Organization → Roles in your BeyondWords dashboard.You can see how many members are assigned to each role at a glance. Click any role to view its permissions.
To edit a role:
  1. Go to Organization → Roles in your BeyondWords dashboard
  2. Click ••• → Edit alongside the role you want to edit
  3. Make changes and click Save changes
Please note that role changes will apply to any members that already have this role.
To delete a role, first remove any members assigned to it by deleting them or reassigning them to another role. Then:
  1. Go to Organization → Roles in your BeyondWords dashboard
  2. Click ••• → Delete alongside the role you want to delete
  3. Click Delete to confirm